1. Vessel particulars
- Vessel name, IMO, flag, call sign
- LOA, beam, GT / NT and current draft
- Vessel type and relevant equipment particulars
- Any defects or operational limitations affecting port entry
2. ETA updates
- Send initial ETA as early as practical
- Maintain agreed ETA updates through Cedar
- Reconfirm pilot, berth and tug instructions before arrival
- Keep Cedar advised of material schedule changes
3. Cargo information
- Cargo description and quantity
- Load / discharge figures and stowage information where applicable
- Dangerous, reefer, OOG or special-cargo declarations where applicable
- Relevant manifest and customs information
4. Crew & clearance
- Crew list and ship clearance documentation
- Health / pratique information as applicable
- Immigration / security information as applicable
- Crew change, stores, spares or husbandry requests
Important: this checklist is a planning aid, not a substitute for the current port-specific instructions. Document quantities, deadlines, berth/draft restrictions and authority requirements can change. Request Cedar's current instructions for the actual vessel call.